Management Assistant / Secretary

Join us as a Management Assistant at Vopak! Work directly with the Leadership Team members of the Global Business Development Department, ensuring smooth operations and fostering a vibrant team environment. We offer you a working environment that is safe and pleasant and where equality, diversity and satisfaction are of paramount importance. If you thrive on collaboration and are eager to make an impact in a dynamic setting, this role is perfect for you! 

What will you do as a  Management Assistant?

As a Management Assistant, you will report to the Vice President Finance, while working for the members of the leadership team that are allocated to you and execute all necessary secretarial activities for the department in close cooperation with the other Management Assistant(s) of the department.

What do we offer you?

• A competitive salary at Vopak CAO C, scale H depending on your experience and knowledge;

• Hybrid working opportunity at Vopak HQ in Rotterdam

• 8.33% Holiday allowance;

• Various growth opportunities;

• Group health insurance where Vopak pays 50% of the nominal costs;

• A good pension scheme through our own pension fund.

What do we expect from you as a Management Assistant?

• Minimal MBO education, with 5+ experience in a senior supporting secretarial job, preferably in an international environment;

• Strong knowledge of the Google suite (and also MS Office);

• Excellent oral and written skills in both Dutch and English;

• Strong customer focus and solid communication skills;

• Knows how to relate to different people at all levels of the company and can build connections with our colleagues worldwide;

• High integrity to maintain confidentiality and handle sensitive information;

• Competencies: proactive – self-starter – motivated – independent – stress-resistant – enthusiastic & energetic – eagerness to learn – team player – planning & organizing – communication & listening
    

What does your day look like?

As a highly energetic, ambitious Management Assistant, your objective is to provide excellent services  towards multiple Senior Directors within the Vopak Global Business Development department.
 

Your core responsibilities are:

• Provide general secretarial and administrative support to five of the  leadership team members. Efficient management and monitoring of the dynamic agenda, monitoring appointments, handling information flows, signaling and monitoring deadlines;

• Coordinate travel arrangements, (incl. transport, accommodation and visas);

• Organize (international) internal/external meetings, (team)events, conferences and celebrations;

• Align on periodical meetings between the department with amongst others: Vopak global departments, Executive Board, Business Units, and diverse external parties

• Take care of in- and external communication: ensure timely handling of (e-)mail messages, telephone, distinguish between urgent and important matters;

• Prepare correspondence, collect and process information and documentation;

• Managing databases and filing systems;

• Create requisitions and maintain Purchase Orders in the Oracle Cloud finance system;

• Organize (through IT helpdesk) proper set up of systems and workplaces;

• Maintain a team spirit and a healthy work environment.

Want to start as a Management Assistant at Vopak?

Are you ready to share your vision and contribute to Vopak? Then apply now and start as a Management Assistant!

Vopak is an equal opportunity employer. Everyone is different, and the differences in people allow us to match our ambitions and drive inclusion across the business. That's why we are curious about who you are!