Position Summary

In this role you will support the management team of Vopak Western Canada with all matters related to finance, accounting, procurement, tax, payroll and compliance with laws and regulations. You will be financially responsible for the entity, the control environment and support the Managing Director with budgeting and forecasting and specific areas of business development projects. 

In this role you will make use of Vopak's shared service center and work in close cooperation with Vopak's divisional and global functions. This role will also act as a good platform to continue your personal growth within the Vopak Group. 

Essential Job Functions Financial Reporting & Controls

• Maintaining accurate and complete financial records of the results, financial position and cash flows of the entity in compliance with local GAAP and the Vopak Group Accounting Manual (IFRS).

• Consolidates financial information as required; formats may vary according to need

• Preparation of journal entries and Ensuring accuracy of data in accounting system (Tagetik, OCS), Ultimately owning the financial statements up to the trial balance stage

• Monthly reporting to Vopak's Americas division and the Vopak Group.

• Coordination and preparing the local budgets and forecasts.

• Managing the cash flow and funding of the entity.

• Assist with processing of payroll by service provider and maintaining accurate employee records

• Process government and other audit requests 

• Manage direct and indirect tax filings (incl. GST reporting) and ensure compliance in these areas.

• Provides cost control support to Project Manager in areas of cost reporting, budget comparison, and forecasting and planning.

• Supports and validates correctness of budgets, percentage of completion, project time schedule, project stages, spend accruals, internal hours capitalized and ETCs 

• Coordinates monthly meeting between stakeholders to assess and determine accruals 

• Analyzes financial information to recognize variance trends and to understand the drivers. 

• Governance and oversight of the Purchase to Pay (P2P) process for all expenses & contracts for the project.

• Ensuring all Sourcing and Procurement processes and procedures are properly followed.

• Establishes a control environment in line with the Vopak Control Framework, including enterprise risk management,  and oversees the application of the corporate policies and standards.

• Maintains compliance with laws and regulations.Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of SH&E principles and values; champions safety as necessary 

• Performs other duties assigned by management that fall within the generally expected scope of this position. 

Experience Requirement

• Minimum of 5-7 years' experience in company accounting with experience in financial management, such as accounting, budgeting project accounting, compliance with local taxes (GST reporting), payroll and internal controls

• Independent, fast learner and self starter who is able to connect with stakeholders in the entity and the international Vopak Network.

• Able to communicate effectively at different levels of the organization, including senior management.

• Experience with petroleum, petrochemical, chemical and related industries preferred; international business experience helpful

• Good understanding of local GAAP, International Financial Reporting Standards,and similar regulations and requirements

• Excellent knowledge of accounting and financial systems; proven analytical skills

• Proven ability to operate under stressful situations (i.e., multiple deadlines, multiple customers, and different conditions and formats of data)

• A good understanding of financial reporting and financial management concepts (i.e., budgeting, return on investment, ROCE, cost of goods/services sold, profitability, KPIs, etc.)

• Excellent computer skills, including ability to easily use MS Office suite; ability to create, read and manipulate Excel spreadsheets (Expert user in Excel)

• Proficient user of Google Workspace (i.e. – Drive, Sheets, Docs, Meet, etc..)

• Ability to read, understand, analyze, negotiate and report on standard or complex information of all kinds in English

• Excellent English communications skills, both oral and written

• Customer service focus including the ability to speak diplomatically; problem solver

• Ability to multi-task; experience in project management

• Experience in accounting with a joint venture

• Frequent coordination is required with the divisional finance, HR and procurement functions located in Houston in the United States.

Education Requirement

• Bachelor degree in finance, economics, business administration or similar area