This position works with the finance and maintenance teams; handles the accounting and purchasing needs for the assigned terminals, and acts as a liaison between vendors and employees.
Essential Job Functions
Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of SHEQ principles and values; champions safety as necessary
Handles purchasing for operations, maintenance and other departments as assigned
Reviews requisitions regularly; converts to purchase orders as appropriate
Sourcing for goods and/or services as required by the business
Provide support to internal customers of the P2P process
Prequalify contractors to ensure compliance with Safety, Health, Environment, and Quality requirements
Follows up on key procurement KPI's for the West Coast Terminals
Effectively execute and coordinate the relevant S&P steps in the P2P process (Request, Approve, Order, Expedite and Receive)in order to get the right service/product at the right place at the right time. Effectively use the supporting ERP system
Reviews all CAPEX requests and ensure quotes are gather and tender executed to ensure project execution
Facilitate and problem solving for specified capital projects and operational request
Understand and periodically measure and analyse processes and their performance/results by measuring global and local KPIs (e.g. P2P, savings, contractor safety, etc.). Provide recommendations to improve the performance.
Compiles information and completes Investment Proposals for Projects
Capitalizes completed projects using accounting systems ensuring Company guidelines for new assets are utilized
Execute all purchasing within the OpCo in accordance with the Tactical Procurement Procedure, policies and operational excellence standards
Requesting quotes from single or multiple suppliers and subsequently leading awarding process. Typical activities are: request for quotations, call offs from framework agreements, negotiate best price and conditions, and secure on time delivery
Contribute in structurally managing the supplier base together with the manager S&P and internal stakeholders by periodically monitoring, evaluating and improving supplier performance as part of the Supplier Management Program. This minimally includes the tiering of supplier base, measuring performance of critical suppliers, participating in evaluation meetings and executing improvement program.
Support in the continuous improvement by understanding and analysing processes, identifying and implementing process improvement actions.
If required, support the manager S&P - for purchases larger than $25K without framework agreement – in theexecution of an optimal supplier selection process such as: conduct internal and market analysis, determine selection criteria, develop and evaluate RFI and RFP, execute clarification meetings, communicate to bidders and cooperate with internal business partners.
Trains regularly on applicable Federal, state and local regulations, requirements and guidelines; follows and adheres to all guidelines, regulations, and requirements
Performs other duties assigned by management that fall within the generally expected scope of this position
Excellent English communications skills, both oral and written; good phone skills
Ability to multi-task; organizational skills
Customer service focus; ability to deal with diverse personalities; negotiation and conflict resolution skills
Experience working with Federal, state and local environmental regulations helpful
Ability to meet deadlines and handle purchase request and RFX promptly
Knowledge of procurementl systems; proven analytical skills
Excellent computer skills, including ability to easily use MS Office suite; ability to create, read and manipulate Excel spreadsheets
Ability to multi-task; exposure to project management
Bachelors degree in Supply Chain, Procurement or similar degree preferred
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires an employee to be in an office environment ad occasionally exposed to outside elements. Most extreme elements are heat in the summer months of up to 100°+ and some exposure to cold of generally no less than 0° in the winter months. Occasionally there will be exposure to various chemicals and compounds, including fumes and smells, some of them hazardous. Employee must be able to wear PPE required by the location. General office noise may be experienced and louder sounds and vibrations when outside. The noise level in the work environment is usually moderate. All environments are safe with appropriate PPE.
While performing the duties of this job, the employee is regularly required to walk, sit, speak and hear. The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to climb or balance, stoop, kneel, or crouch. The employee may occasionally lift and/or move up to ten (10) pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. Employee may be required to travel by air, rail, bus, or car.
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