Responsible for the scheduling of all corrective and preventive maintenance Work Orders in a way that efficient and effective execution of the work is assured. Safeguarding the continuity of the operation by optimizing the execution of planned work orders and identifying suitable time slots for execution.
Essential Job Functions
The Scheduler is responsible for:
analyzing the different work orders and activities within work orders to identify what activities (within one work order or from several different work orders) can be grouped to ensure efficient execution
getting agreement on preliminary timeslot of grouped activities with the asset owner
consult with operations to discuss possible time slots for the individual and/or grouped activities given the earliest possible start date, the due date, the priority, and the duration in combination with the asset availability
scheduling activities within the work orders so that the work can be carried out effectively and efficiently
ensuring availability of the required materials, tools, labor, etc. and how they will be made available prior to scheduling the work for execution
determining the necessary permits for the individual and/or grouped activities and request for these permits
determining the (final) timeslot for execution of the activities, together with the Operations Planner, given the earliest start date, the due date, the priority, and the duration in combination with the asset availability
informing the contractors and subcontractors of the schedule for the individual and/or grouped work order activities
communication with third party personnel in regards to job scope requirements
assessing feedback activities, determine whether further repairs are necessary and registering feedback information in the EAM (Maintenance management system)
rescheduling any work order activities that cannot be completed due to delays in the execution of the work orders
coordinating with the Operations Planner to ensure proper completion of assignments and transfer and release of installations in collaboration with the Operations department
coordinating the Maintenance daily work order completion recap meeting with the Maintenance Lead Man and adjusting the schedule for any uncompleted work order activities
meeting every morning with the Operations Planner to verify that there are no restrictions and/or interruptions to the scheduled work order activities for that day
Other duties as assigned
The Scheduler is accountable for consulting:
with the Maintenance Engineer to ensure scope of work in the preventive maintenance schedule is accurate
with the maintenance manager on consulting and coordinating of schedule priorities
internal contacts for this position include all Maintenance employees, Operations, Customer Service, Procurement, Safety/Health/Environmental, Engineering, the terminal Managers and Engineers
external contacts for this position include all Contractors and equipment vendors
a minimum of 5-10 years maintenance / technical experience at a petroleum, chemical or similar industry plant; terminal experience preferred
in depth understanding of terminal equipment including utility systems, tankage, pumps, and docks; (un)loading equipment, experience with coatings used in industrial applications
proven and demonstrated work order scheduling experience
ability to read and interpret engineering, construction and other technical specs, drawings, schematics, plans, and similar documents
excellent computer skills including maintenance management systems (as Infor, SAP, etc.) Microsoft Office suite, various email and internet programs and applications
excellent English communication skills, both oral and written
High School diploma
Vocational level preferred
Eagerness to learn
Communication & Listening
Planning & Organizing
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires an employee to be in an office environment as well as exposed to outside elements. Most extreme elements are heat in the summer months of up to 100°+ and some exposure to cold of generally no less than 0° in the winter months. There will be exposure to various chemicals and compounds, including fumes and smells, some of them hazardous. The employee may enter confined spaces and work in elevated environments. Employee must be able to wear PPE required by the location. General office noise may be experienced and louder sounds and vibrations when outside. The noise level in the work environment is usually moderate. All environments are safe considered safe under normal conditions with appropriate PPE.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, sit, speak and hear. The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to climb or balance, stoop, kneel, or crouch. The employee may be required to climb ladders/storage tanks up to 50' in height. The employee may be required to enter confined spaces. The employee may occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. Employee may be required to travel by air, rail, bus, or car.