The Contract Manager/Procurement Manager is responsible for ensuring the use of Vopak&ExxonMobil tactical procurement procedure and contract management manual, and ensuring that all contracts management & procurement related activities for the capital project including executing bidding/tendering and negotiating specific contracts are in line with Vopak&ExxonMobil standards and defined contracting strategy.
Everyone shall obey Vopak&ExxonMobil SHEQ Policy strictly. SHEQ is everyone's responsibility and is demonstrated by individual contributions to reporting potential accident, and analyzing and controlling quality, safety, health and environmental hazards.
-Assist and/or manage the Project Team regarding contract compliance, variation and claim procedures during the project execution;
-Manage contractors and ensure material delivery on time;
-Advise the Project team on contractual risks and their mitigation strategies;
-Actively take part in progress (Site) meetings with Contractors;
-Report to Project Manager on Earned Value, Variations, Progress and Claims;
-Reports status and variations from plan to Project manager on a periodic basis;
-Ensure that a CMP(Change Management Process) is documented in the project execution;
-Ensure all variations and changes during project execitoon comply with the above CMP.
-Manage the warranty and performance guarantees of the project assets up to the close-out of the project till the end of the warranty period;
-Report to line manager on project status.
Material & Equipment/service procurement
-Conduct key supplier pre qualifications;
-Organize bidding (such as Jianli, services, equipment, utility, etc.) or call-off from framework agreements in line with defined sourcing strategies;
-Analyse bids and negotiate agreements in collaboration with PM and other internal stakeholders;
-Report to and seek endorsement from both JV and Vopak tender board;
-Place order and manage PO execution incl. expediting etc.,
-Monitors and maintains a procurement planning, coordinated and manages the procurement process
The key performance indicators are:
1)Ensure compliance to contract terms and adequate follow-up on contract procedures;
2)Ensure compliance to change management process for scope or design change;
3)Monitor the contractors' cost;
4)Achieve project cost saving target;
5)Ensure correctness and completeness of POs;
6)Ensure the procurement schedule and delivery schedule to meet the overall project schedule needs.
Sill and knowledge required:
- Project Team
- Terminal internal stakeholder
- Division Tender Board, Division Steering Committee
- Contractors /suppliers
- Customs and other relevant authorities
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