Business Support Administrator

Storing vital products with care

Storing vital products with care

Join Vopak in Asia & Middle East. Make an impact.

Your role and impact:

As our Business Support Administrator, you will be responsible to provide administrative support and coordination to the terminal teams and facilitate high quality inter-department communication. Are you ready to make an impact on our growing business in our region? Read on to find out more about this exciting job opportunity!

A rewarding place to work 

A career at Vopak means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. The successful candidate will have an opportunity to be a part of a visionary, global tank storage services leader with a heritage of over 400 years and work with some of the brightest minds in the industry. We embrace inclusion and diversity in thought and contribution and are committed to providing an equitable work environment, which is foundational to our core values as a company and is vital to our success. Besides a competitive salary package, we offer a comprehensive benefits program comprising health insurance, parental leave and wellness activities.

Who are we?

Vopak is the world's leading independent tank storage company, operating 70 terminals in 23 countries.  We store vital products such as chemicals, oils, gases, LNG and biofuels with care. With a focus on sustainability, we ensure safe, clean and efficient storage and handling of bulk liquid products and gases for our customers. By doing so, we enable the delivery of products vital for the energy, chemicals and food & agriculture industries, and to our daily lives. As a progressive and growing company, we continue transforming our portfolio and position our company strategically towards more sustainable forms of energy and feedstocks for example hydrogen and CO2.

We are committed to develop key infrastructure solutions for the world's changing energy systems, while simultaneously investing in digitalization and innovation. Vopak is listed on the Euronext Amsterdam and is headquartered in Rotterdam, the Netherlands.

Responsibilities:

Administration Support and Coordination

  • Organize and chair coordination meetings such as: MoC, Action Trackers (e.g. Enabon), Trust-and-Verify coordination.
  • Coordinate, maintain records and minutes of meeting on decisions made and follow up actions.
  • Develop activity schedule and communicate status and progress.
  • Assist Terminal Manager in planning programs and events.  
  • Provide administrative/clerical support to all departmental managers and fellow colleagues.
  • Support the Terminal Team in administrative tasks and TM Office in purchase request registrations.
  • Monitor and track TMO budget and operational expenditures.

Reporting

  • Provide regular terminal performance reports to TM and external stakeholders.
  • Monitor and track the terminal KPI's, team actions and prepare necessary reports.
  • Manage, coordinate, and prepare presentation materials for executive management and other stakeholders.
  • Make recommendations regarding operational improvements for ongoing program administration.

Logistic Support

  • Source office supplies and maintain pantry stock.
  • Manage & track Security Access.
  • Support team logistics such as shuttle bus arrangements.
  • Act as the focal point for the canteen operation, tenanted units and housekeeping.

Stakeholder Management

  • Act as a central point of contact to the internal and external stakeholders of the Terminal, inclusive of the engagement with the front-line personnel.
  • Ensure positive engagement with stakeholders.
  • Support terminals in servicing internal and external customers.
  • Act as a coordinator between terminal staff and other departments.

Requirements:

  • Diploma/Bachelor's Degree with 5 to 10 years working experience in office management, document control and/or coordination in General Management
  • Able to work independently
  • Strong interpersonal skills
  • Organizational skills
  • Detail oriented and proactive
  • Excellent stakeholder management/relationship skills
  • Good verbal and written communication skills, including documentation
  • Strong problem solving skills
  • Ability to support an e-business environment

How to apply?

Are you the Business Support Administrator we are looking for? We are interested in learning more about you. Apply to be part of our Terminal Operations team. To send your application, click the 'apply' button. For more information about the vacancy, please email hrasia@vopak.com

Learn more about careers in Vopak on our YouTube channel here

This Job Description is not intended to be all-inclusive. The employee may cover other related duties to meet the ongoing organizational needs.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, gender, religion/belief, sexual orientation or age'.

Only shortlisted candidates will be notified.

The successful candidate will be awarded a local employment contract.

Application process

1
Step 1
Apply
2
Step 2
1st interview
3
Step 3 (optional)
Online assessment
4
Step 4
2nd interview
5
Step 5
Welcome!

More information about this vacancy?

Get in touch with

Vivian Beh

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