Maintenance Planner / Scheduler


Description of
this vacancy

Join Vopak in Asia & Middle East. Make an impact. 

Your role and impact:

As our Maintenance Planner / Scheduler, you will be responsible for contributing to the effective and efficient execution of work orders by planning & scheduling the work orders and ensuring that conditions are fulfilled for scheduling the work orders for execution. 

Are you ready to make an impact on our growing business in our region? Read on to find out more about this exciting job opportunity! 

A rewarding place to work  

A career at Vopak means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. The successful candidate will have an opportunity to be a part of a visionary, global tank storage services leader with a heritage of over 400 years and work with some of the brightest minds in the industry. We embrace inclusion and diversity in thought and contribution and are committed to providing an equitable work environment, which is foundational to our core values as a company and is vital to our success. Besides a competitive salary package, we offer a comprehensive benefits program comprising health insurance, parental leave and wellness activities. 

Who are we? 

Royal Vopak is the world’s leading independent tank storage company that employs around 6,000 employees in 23 countries throughout the world. We store vital products with care. Products for everyday life of today, and of the future. The energy that allows us to turn on the lights, heat or cool our homes or commute to work; the chemicals found in millions of useful products, including your phones; the edible oils to prepare food. We are also developing new infrastructure solutions to actively contribute to the introduction of future vital products, such as sustainable transport fuels for airplanes, flow batteries for storing clean electricity, and hydrogen, which can be used to store and transport renewable energy. For more information, please visit


  • Plan work order, preventive maintenance (PM) & corrective maintenance (CM)
  • Plan and coordinate testing and inspection of products and processes. Implement corrective actions or continuous improvement initiatives, and monitor them to make sure they are effective
  • Responsible for the planning of the Work order, within job safety assessment, permit to work and procurement requirements, in order to ensure that conditions are fulfilled to schedule the Work order for execution
  • Determine the required activities to execute the work order (determine what activities,sequence, procedures, parts, services, own labour, responsible supervisor, tools and/or material lists are needed and determine feasibility of Work order, whether MOC process needs to be triggered and whether JSA is required)
  • Plan own labour, if required, identify and plan own labour force
  • Assign short-term work schedules to a team in order to achieve expectations while following established timelines
  • Obtain approval for maintenance costs on assets when estimated maintenance costs exceed a determined limit
  • Determine whether inspection reports are required before closure
  • Reschedule Work order for execution - Establish earliest start date and duration
  • Establish a suitable time slot for the activity or grouped activities, based parameters concerning duration of activity or grouped activities, delivery dates/availability of required services, parts and tools, in order to determine the earliest start date and duration of the work orders
  • Execute the formal closure of the Work order, checks the administration and defines closing of Work order and type of failure being corrected
  • Follow the organization's HS&E policies, procedures and mandatory instructions; to identify and mitigate risks, and to safeguard the environment and the wellbeing of all employees
  • Act as a gatekeeper to reported CM to identify/analyse problem & validate work orders
  • Responsible for analysing the reported problem based on the information from the work request and identifying the asset in failure (corrective maintenance)
  • Support the Maintenance Manager in validating the Work request for maintenance
  • Review maintenance reports & create work order - create/update CM or Work-out-of-Inspection Work order for asset failure
  • Review inspection reports, determines follow up actions and has the inspection report and follow up actions validated in case of legal, SCE, high cost or operations impact
  • Responsible for establishing the type of corrective maintenance and requested completion date, based on the analyses of each asset in failure, in order to create the required Work order
  • Support the Maintenance Manager is classifying work requests in fastlane work orders and informing the Supervisor Maintenance of the fastlane work orders
  • Work closely and be consulted by the Maintenance Engineer about the scope of work in the Preventive Maintenance Schedule in order to establish which default activities need to be performed as part of the PM Work orders
  • Book actuals – Check and allocate costs, update parts inventory
  • Responsible for gathering and checking the completeness of information including costs generated by the work order
  • Allocate / register the costs to the asset (for services, parts, tools and labour) and if parts from stock were used, update the inventory
  • Store / link the inspection reports to the work order / asset and initiate the update, analyse inspection and define follow up process
  • Schedule all maintenance activities & communicate/coordinate with various departments
  • Seek continuous optimization in efficiency, costs, work lead-time, asset downtime by clustering of Work orders, tools, resources and use of infrastructure
  • Communicate and coordinate the maintenance schedule to all internal and external parties
  • Balance the requirements of the different departments and is excellent in logistics and communication


  • Diploma/Degree in Engineering
  • 3-5 years on the job or Vocational level, preferably 5-10 years of experience with the assets on the terminal
  • In depth knowledge of products, equipment in terminal
  • Project Maintenance experience
  • Good knowledge of maintenance, operations, safety and product knowledge
  • Knowledge of safety, health and environment regulations and practices
  • Quality Oriented
  • Results Oriented
  • Customer Oriented
  • Ability to plan and be organized
  • Ability to work with all levels
  • Managing Change
  • Teamwork
  • Fluent spoken and written English

How to apply?

Are you the Maintenance Planner / Scheduler we are looking for? We are interested in learning more about you. Apply to be part of our Maintenance team. To send your application, click the 'apply' button. For more information about the vacancy, please email

Learn more about careers in Vopak on our YouTube channel here 

This Job Description is not intended to be all-inclusive. The employee may cover other related duties to meet the ongoing organizational needs.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, gender, religion/belief, sexual orientation or age.

Only shortlisted candidates will be notified.

The successful candidate will be awarded a local employment contract.

Candidate Journey

Want to know more?

We would like to tell you more!

Vivian Beh

Never miss out on your future job

Vopak is an equal opportunity employer. Everyone is different, and the differences in people allow us to match our ambitions and drive inclusion across the business. That's why we are curious about who you are! Would you like to join?