Maintenance Co-ordinator

Start your career as a Maintenance Co-ordinator at BCSS and be responsible for monitoring and ensuring safe and correct execution of the Preventive & Corrective Maintenance work orders, as well as the terminal’s Sustaining CAPEX. We offer you a working environment that is safe and pleasant and where equality, diversity and satisfaction are of paramount importance. Ready to develop yourself and make a positive impact? Improve the world and start as an Maintenance Co-ordinator at BCSS.

What will you do as a Maintenance Co-ordinator?

As a Maintenance Co-ordinator, you will be responsible for effective and efficient execution of work orders by planning & scheduling the work orders and ensuring that conditions are fulfilled for scheduling the work orders for execution.

What do we offer you?

• A market-based salary depending on your experience and knowledge and attractive bonuses

• Various growth opportunities

What do we expect from you as an Maintenance Co-ordinator?

• 3-5 years of relevant maintenance experience in similar industry

• At least  3 years experience as a Team Coordinator

• At least 3 GCE ‘O’ level credits (including a Science subject) / ITE or Diploma equivalent in maintenance 

• Wealth of hands-on knowledge of terminal operations and in depth site-specific knowledge

• In depth knowledge of products, equipment 

• Knowledge of safety, health and environmental regulations and practices

• Ability to manage multiple party communication and operate under stress critical

• Demonstrate supervisory and strong team leadership capabilities 

• Well Verse and ability to manage emergency situation and response

• Demonstrate capabilities in  Gas / Petroleum / Petchem operations 

• Project Management skills 

• Customer Oriented

• Ability to plan and be organized

• Managing Change

• Teamwork

Your core responsibilities are:

• Perform site maintenance activities, reviewing and providing input while working within the established site maintenance plan to achieve pre-established outcomes

• Troubleshoot and diagnose equipment and systems for emergency repairs and carry out preventive maintenance inspections

• Establishing the type of corrective maintenance and requested completion date, based on the analyses of each asset in failure, in order to create the required work order

• Ensure that the contractors, subcontractors, workforce are aware of the work to be executed

• Obtain approvals for the necessary permits to instruct workforce and contractors to act

• Responsible for collecting the prepared and approved work permits, request extension of work permits if necessary and/or support the Planner maintenance in the permit preparation

• Train and develop team member in maintenance activities competency

• Train, coach & guide Maintenance team members in performance improvements

• Conduct staff performance review and appraisal

• Ensure completion of staff JCP assessments & follow up on competency gap closures

• Manage and develop people to ensure a cohesive and motivated team.

• Lead & encourage the Team in a positive manner to adapt to changes in the company direction

• Supervise, train and coach technicians and contractors in activities relating to Maintenance work

• Assist in talent and succession planning of the workforce

•  Plan and coordinate testing and inspection of products and processes. Implement corrective actions or continuous improvement initiatives, and monitor them to make sure they are effective

• Responsible for the planning of the Work order, within job safety assessment, permit to work and procurement requirements, in order to ensure that conditions are fulfilled to schedule the Work order for execution

• Determine the required activities to execute the work order (determine what activities, sequence, procedures, parts, services, own labor, responsible supervisor, tools and/or material lists are needed and determine feasibility of Work order, whether MOC process needs to be triggered and whether JSA is required)

• Plan own labor, if required, identify and plan own labor force

• Assign short-term work schedules to a team in order to achieve expectations while following established timelines

• Obtain approval for maintenance costs on assets when estimated maintenance costs exceed a determined limit

• Determine whether inspection reports are required before closure

• Reschedule Work order for execution - Establish earliest start date and duration

• Establish a suitable time slot for the activity or grouped activities, based parameters concerning duration of activity or grouped activities, delivery dates/availability of

• required services, parts and tools, in order to determine the earliest start date and duration of the work orders

• Execute the formal closure of the Work order, checks the administration and defines closing of Work order and type of failure being corrected

• Responsible for analyzing the reported problem based on the information from the work request and identifying the asset in failure (corrective maintenance)

• Support the Maintenance Manager in validating the Work request for maintenance

• Follow the organization's HS&E policies, procedures and mandatory instructions; to identify and mitigate risks, and to safeguard the environment and the wellbeing of all employees

• Ensure that the execution of work order and monitor the progress and inform Maintenance Managers and stakeholders of the progress

• Check and ensure that all activities in the work order are executed as planned and checks whether the asset, that is the functional location, is working again according to required standards

• Take required action in order to verify the result of the executed work order and ensure acceptance by the asset owner

• Arrange the operational acceptance and support running tests on the asset

• Establish any deviations and validations by the Maintenance Engineer to determine the required follow up actions before handing over the asset to Operations

• Ensure all work orders are executed in accordance with regulatory and SHE standards

• Establish and book the actual start and end date of the work order, its activities including relevant information regarding the technical closure of the work order

• Responsible for gathering and checking the completeness of information including costs generated by the work order

• Allocate / register the costs to the asset (for services, parts, tools and labour) and if parts from stock were used, update the inventory

• Store / link the inspection reports to the work order / asset and initiate the update. 

• Review inspection reports, determines follow up actions and has the inspection report and follow up actions validated in case of legal, SCE, high cost or operations impact

• Responsible for establishing the type of corrective maintenance and requested completion date, based on the analyses of each asset in failure, in order to create the required Work order

• Support the Maintenance Manager is classifying work requests in fastlane work orders and informing the Supervisor Maintenance of the fastlane work orders

• Work closely and be consulted by the Maintenance Engineer about the scope of work in the Preventive Maintenance Schedule in order to establish which default activities need to be performed as part of the PM Work orders

• Provide inputs to the Maintenance Engineer on the development of the 3-year Maintenance Plan  

• Work with Maintenance Engineer on the execution of this plan

• Seek continuous optimization in efficiency, costs, work lead-time, asset downtime by clustering of Work orders, tools, resources and use of infrastructure  

• Communicate and coordinate the maintenance schedule to all internal and external parties

• Balance the requirements of the different departments and is excellent in logistics and communication

Want to start as an Maintenance Co-ordinator at BCSS?

We are interested in learning more about you. To send your application, click the 'apply' button. For more information about the vacancy, please email vtshr.sg@vopak.com

Learn more about careers in BCSS on our YouTube channel here 

This Job Description is not intended to be all-inclusive. The employee may cover other related duties to meet the ongoing organizational needs.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, gender, religion/belief, sexual orientation or age.

Only shortlisted candidates will be notified.

The successful candidate will be awarded a local employment contract.