Finance Specialist, Accounts Payable

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Description of
this vacancy

Join Vopak in Asia & Middle East. Make an impact. 

Your role and impact:

As our Finance Specialist, Accounts Payable, you will be responsible for the Accounts Payable, Employee Business Expense Claims and Cash Transactions activities that include processing and payments to vendors for external and intercompany vendors, and relevant GST (input GST) verifications and reporting.

Are you ready to make an impact on our growing business in our region? Read on to find out more about this exciting job opportunity! 

A rewarding place to work  

A career at Vopak means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. The successful candidate will have an opportunity to be a part of a visionary, global tank storage services leader with a heritage of over 400 years and work with some of the brightest minds in the industry. We embrace inclusion and diversity in thought and contribution and are committed to providing an equitable work environment, which is foundational to our core values as a company and is vital to our success. Besides a competitive salary package, we offer a comprehensive benefits program comprising health insurance, parental leave and wellness activities. 

Who are we? 

Vopak is the world’s leading independent tank storage company, operating 71 terminals in 23 countries.  We store vital products such as chemicals, oils, gases, LNG and biofuels with care. With a focus on sustainability, we ensure safe, clean and efficient storage and handling of bulk liquid products and gases for our customers. By doing so, we enable the delivery of products vital for the energy, chemicals and food & agriculture industries, and to our daily lives. As a progressive and growing company, we continue transforming our portfolio and position our company strategically towards more sustainable forms of energy and feedstocks for example hydrogen and CO2.

We are committed to develop key infrastructure solutions for the world’s changing energy systems, while simultaneously investing in digitalization and innovation. Vopak is listed on the Euronext Amsterdam and is headquartered in Rotterdam, the Netherlands. 

Responsibilities:

  • Process owner of Accounts Payable and Business Expense Claims
  • Invoice processing: For PO invoices, data entry into systems with 3-way matching and clearing “On Hold” invoices with end users
  • For non-PO invoices, data entry into systems and routing invoices for approvals
  • Resolve any related issues that affects timeliness of invoice processing with end users
  • Payment: Prepare payment batches ready for processing using electronic bank transfer
  • Offset and coding of GIRO payments
  • Resolve any related issues that affects timeliness of payment processing with end users
  • Monthly Closing: Support closing of AP Subledger including generating relevant reports
  • Reconcile  AP Subledger to General Ledger
  • Support accruals of expenses with Accountant
  • Support reporting of Capex (WIP) with Capex Accountant
  • Resolve any related issues that affects timeliness of monthly closing
  • Business Expenses Claims: Audit employees’ claims in accordance with Company's policy and approve accordingly as process gatekeeper
  • Prepare and finalize  journals from MyPulse
  • Prepare  reimbursement file to Payroll team and outsourced vendor
  • Resolve any related issues that affects timeliness of cash claims processing
  • Corporate Card Claims: Oversee Corporate Card program and administration and coordinate with MD Secretary for card management program
  • Audit employees’ claims in accordance with Company's policy
  • Prepare and finalize  journals
  • Coordinate with Accountant to ensure timely and proper accounting to be done
  • Resolve any related issues that affects timeliness of corporate card claims processing
  • Responsible for cash management activities in APRO
  • Responsible for cash management activities in OCS and support closing of CM subledger
  • Reconciliation of CM Subledger to General Ledger
  • Resolve any related issues that affects timeliness of monthly closing
  • Support monthly cash flow forecasts with Accountant
  • Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats
  • Extract and combine data to generate standard reports
  • Support preparation of  GST reporting for “Input Tax” portion
  • Act as the main contact point with MPA in relating to wharfage invoices, reporting and annual audit
  • Support cash flow management by providing cash payment  information
  • Prepare relevant schedules for Balance Sheet reconciliation
  • Support internal and external audit when needed
  • Support relevant reporting including GST and Wharfage audit and reporting
  • Drive continuous process improvement for Accounts Payables and Business Expenses Claims
  • Responsible to seek continuous improvement in Accounts Payable  in particularly to optimize the usage of technology and automation

Requirements:

  • Degree, Diploma or professional qualification in Accountancy
  • At least 1 year of relevant  experience
  • Experience in a Shared Services environment is an advantage
  • Highly motivated
  • Good communication skills
  • Strong Excel skills
  • Detail-oriented and organized
  • Speed, accuracy and timeliness
  • Governance, control and compliance mindset
  • Problem solving and process improvement abilities
  • ERP or system knowledge in Oracle and Tagetik (reporting software)
  • Fluent in spoken and written English

How to apply?

Are you the Finance Specialist, Accounts Payable we are looking for? We are interested in learning more about you. Apply to be part of our Finance team. To send your application, click the 'apply' button. For more information about the vacancy, please email hrasia@vopak.com

Learn more about careers in Vopak on our YouTube channel here 

This Job Description is not intended to be all-inclusive. The employee may cover other related duties to meet the ongoing organizational needs.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, gender, religion/belief, sexual orientation or age.

Only shortlisted candidates will be notified.

The successful candidate will be awarded a local employment contract.

Candidate Journey

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We would like to tell you more!

Vivian Beh

Never miss out on your future job

Vopak is an equal opportunity employer. Everyone is different, and the differences in people allow us to match our ambitions and drive inclusion across the business. That's why we are curious about who you are! Would you like to join?