Contract Specialist

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Description of
this vacancy

Start your career as a Contract Specialist at Vopak and contribute to social themes such as energy security and energy transition. We offer you a working environment that is safe and pleasant and where equality, diversity and satisfaction are of paramount importance. Ready to develop yourself and make a positive impact? Improve the world and start as a Contract Specialist at Vopak.


 

What will you do as a Contract Specialist?

The Contract Specialist is responsible for drafting, negotiating, and reviewing contracts throughout their lifecycle. This role involves ensuring compliance with company policies, legal standards, and regulatory requirements while serving as a liaison between internal teams, clients, and vendors. The ideal candidate has strong organizational, analytical, and communication skills, with a keen attention to detail.

Support in the planning, buying and ordering of goods, services and other expenditures for the Operating Company (e.g. machinery, equipment, tools, parts, supplies and services) in line with the procurement policy and contracts.

Execute the relevant S&P steps in the Purchase-To-Pay (P2P) process. Be expert user for the available P2P system

*Vopak Project Management a six stage-gate process

What do we offer you?

  • A market-based salary depending on your experience and knowledge and attractive bonuses

  • Medical/Dental/Vision Insurance

  • Short Term/Long Term Disability Insurance

  • Basic Life/AD&D Insurance

  • Supplemental Life/AD&D Insurance 

  • 401(k) Incentive Savings Plan

  • Holidays (9 fixed holidays and 2 floating holidays)

  • Tuition Reimbursement

  • Paid Time Off

What do we expect from you as a Contract Specialist?

Education:

Bachelor’s degree in Business Administration, Contract Management, or a related field; or, a minimum of 3 years of directly relevant work experience in contracts, procurement, or legal administration.

Experience:

  •  Proven experience as a Contract Administrator, Contract Specialist, or a similar role.

  • Familiarity with legal and regulatory requirements for contracts.

  • Skills:

  • Strong attention to detail and organizational skills.

  • Excellent written and verbal communication abilities.

  • Proficient in contract management software and Microsoft Office Suite.

  • Analytical and problem-solving mindset.

  • Other:

  • Ability to handle confidential information with discretion.

  • Effective time management and multitasking skills in a fast-paced environment.

Key Performance Indicators (KPIs)

  • Timely execution of contracts.

  • Accuracy in contract management and reporting.

  • Reduction in contract-related risks and disputes.

What does your day look like?

Your core responsibilities are:

Contract Drafting and Review

  • Draft, review, and edit contracts, including NDAs, service agreements, purchase

    agreements, and employment contracts.

    Ensure contracts comply with company policies and legal standards.

Contract Management

  • Maintain a comprehensive contract management system to track contract lifecycles, deadlines, and obligations.

    Monitor contract renewals, amendments, and terminations.

    Ensure timely execution of contracts by all parties.

Negotiation

  • Support contract negotiations with clients, vendors, and other stakeholders to achieve mutually beneficial agreements.

    Address contract-related issues or disputes in collaboration with legal counsel when necessary.

  • Compliance and Risk Management

  • Identify potential risks and ensure adherence to applicable laws, regulations, and

    company guidelines.

    Provide recommendations to mitigate risks and improve processes.

Communication and Coordination

  • Collaborate with legal, finance, procurement, and other departments to ensure smooth contract execution.

Reporting and Documentation

  • Maintain accurate records of all contracts and related documents.
  • Generate reports on contract performance, compliance, and status as needed.

Support in the planning, buying and ordering of goods, services and other expenditures for the Operating Company (e.g. machinery, equipment, tools, parts, supplies and services) in line with the procurement policy and contracts.

Execute the relevant S&P steps in the Purchase-To-Pay (P2P) process.

Be expert user for the available P2P system

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Applicants must be eligible to work in the United States.  The Company will not sponsor immigration or work visas.


 

Work Environment

This position requires an employee to be in an office environment as well as exposed to outside elements.  Most extreme elements are heat in the summer months of up to 104°F (40°C) and some exposure to cold of generally no less than 15°F (-10°C) in the winter months.  There will be exposure to various chemicals and compounds, including fumes and smells, some of them hazardous.  The employee may enter confined spaces and work in elevated environments.  Employees must be able to wear PPE required by the location.  General office noise may be experienced and louder sounds and vibrations when outside.  The noise level in the work environment is usually moderate.  All environments are safe with appropriate PPE.

Physical Demands

While performing the duties of this job, the employee is regularly required to walk, sit, speak and hear.  The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to climb or balance, stoop, kneel, or crouch.  The employee may be required to climb ladders/storage tanks up to 50’ in height.  The employee may be required to enter confined spaces.  The employee may occasionally lift and/or move up to fifty (50) pounds.  Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.  Employee may be required to travel by air, rail, bus, or car.

Want to start as a Contract Specialist at Vopak?

Are you ready to share your vision and contribute to Vopak's projects? Then start as a Contract Specialist and apply now!

Candidate Journey

Want to know more?

We would like to tell you more!

Jacquelyn Wiltz

Never miss out on your future job

Vopak is an equal opportunity employer. Everyone is different, and the differences in people allow us to match our ambitions and drive inclusion across the business. That's why we are curious about who you are! Would you like to join?